Measurements and Metrics – The key to project success

November 3 2021

Measurements and metrics are key to project success

All customers want the reassurance that their project is being delivered on time and to budget; we use metrics to measure and communicate during the proposal and delivery of all projects.

The use of metrics is key to defining a project, following progress and all the way through to operation after it has been delivered.

The Business Case

The business case is produced to demonstrate the benefits of the project and obtain agreement to invest the necessary resources in the project. Without defining what success looks like in a measurable format, there is nothing to demonstrate the success of the project.

The measures may be in terms of additional profit, reduced time to perform an activity or improved customer satisfaction. It’s important to be realistic and not to exaggerate either the extent of a challenge or the benefits that are going to be delivered, as the measurements will show the reality. If the benefits are expected to be in a range then provide the range.


The level of analysis will depend on the amount of time spent, and understanding obtained, in producing the business case. In improvement projects this is likely to be a bigger activity than in developing a new system.

Where possible, and in all improvement projects, it is important to fully understand the size of the challenge and the complexity of the issue; metrics such as the time to process transactions, or the number of failures, are essential. If a range of benefits were provided in the business case this should significantly reduce that range.

Proof of Concept (PoC)

Where possible deliver a proof of concept. If the project is an improvement project, select a small subset of clients, transactions, products and other relevant information to measure the improvement against. Use the dashboards that were built in the analysis to show the improvements that are being delivered against the PoC scope. As with the analysis phase, at the end of the PoC a checkpoint should be in place to confirm that the PoC has managed to deliver the expected benefits.


The delivery of the project extends the PoC approach. The dashboards should be developed and expanded to demonstrate the success of the project. It is key that these dashboards at least show the measures that were used in the business case, the reason that the project was created. These measures should be used in progress and steering meetings. If they are not as expected, the project should be reviewed to confirm that it is still viable and worth continuing. The production of dashboards should be automated as much as possible, because they may continue to be used after the project completes to ensure that the benefits produced are maintained.

End of the project

At the end of the project the dashboards should show the success of the project, demonstrate that the measures that were claimed would be delivered were actually delivered. If the benefits were exaggerated at the start this will now be visible.

Moving into Business As Usual

Once a project has been delivered, especially where there are improvements, it is important to ensure that the benefits are maintained. This is where dashboards that have been produced during the project should be regularly updated and reviewed by the users who operate the processes or are responsible for the product, to ensure that the actions which were taken do not start to degrade. Acceptable tolerances should be agreed for these reviews.

At Leading Resolutions, we work with customers for whom change must be measurable. We use measurements and metrics to ensure that your project stays on time and on target.

We enable businesses to make technology as flexible as possible; many have adopted Agile and Scrum Methodologies at a significant pace, and our bespoke reporting systems are designed to show you change at the pace it is happening.

We would love to talk to you about how our consultants, supported by an expert headquarters team, measure every aspect of a project so that you are assured through and after the process.
Talk to us about how we can help your business grow through change

The Author

Iain Jardine

Consultant, Leading Resolutions